Financial Statements (unaudited) 2014–2015

ISSN: 2818-0151

Statement of Management Responsibility Including Internal Control Over Financial Reporting

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2015, and all information contained in these statements rests with the management of the Civilian Review and Complaints Commission for the RCMP (CRCC). These financial statements have been prepared by management using the government's accounting policies, which are based on Canadian public sector accounting standards.  

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the CRCC's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada and included in the CRCC's Departmental Performance Report is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the CRCC and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an on-going process to identify key risks, to assess effectiveness of associated key controls and to make any necessary adjustments.

The CRCC is subject to periodic Core Control Audits performed by the Office of the Comptroller General (OCG) and uses the results of such audits to comply with the Treasury Board Policy on Internal Control.

A Core Control Audit was completed in 2011–2012 by the OCG. The Audit Report and related Management Action Plan are posted on the Commission's website.

The financial statements of the Commission have not been audited.

_____________________
Ian McPhail, Q.C.
Chairperson
Ottawa, Canada
September 2, 2015

Statement of Financial Position (unaudited)

As at March 31
(in dollars)

  2015 2014

The accompanying notes form an integral part of these financial statements

Liabilities    
Accounts payable and accrued liabilities (Note 4) $791,802 $689,373
Vacation pay and compensatory leave 296,991 234,527
Employee future benefits (Note 5) 378,080 264,972
Total Liabilities 1,466,873 1,188,872
Financial assets    
Due from Consolidated Revenue Fund 630,783 668,327
Accounts receivable and advances (Note 6) 189,584 100,147
Total financial assets 820,367 768,474
Departmental Net Debt 646,506 420,398
Non-financial assets    
Tangible capital assets (Note 7) 464,828 505,544
Total non-financial assets 464,828 505,544
Departmental net financial position $(181,678) $85,146

_____________________
Ian McPhail, Q.C.
Chairperson
Ottawa, Canada
September 2, 2015

Statement of Operations and Departmental Net Financial Position (unaudited)

For the Year Ended March 31
(in dollars)

  2015
Planned Results
2015 2014

Segmented information

The accompanying notes form an integral part of these financial statements.

Expenses      
Civilian Review of RCMP members' conduct $6,969,216 $6,709,150 $4,949,500
Internal Services 4,548,700 3,985,594 4,940,532
Total expenses 11,517,916 10,694,744 9,890,032
Revenues      
Miscellaneous revenues 7,400 18,525 7,359
Revenues earned on behalf of government (7,400) (18,525) (7,359)
Total revenues - - -
Net cost of operations before government funding and transfers 11,517,916 10,694,744 9,890,032
Government funding and transfers      
Net cash provided by government   9,402,804 8,671,445
Change in due from the Consolidated Revenue Fund   (37,544) 116,318
Services provided without charge by other government departments   1,258,079 1,197,817
Transfer of the transition payments for implementing salary payments in arrears (Note 9)   (195,419) -
Net cost of operations after government funding and transfers   266,824 (95,548)
Departmental net financial position – Beginning of Year   85,146 (10,402)
Departmental net financial position – End of Year   $(181,678) $85,146

Statement of Change in Departmental Net Debt (unaudited)

For the Year Ended March 31
(in dollars)

  2015 2014

The accompanying notes form an integral part of these financial statements.

Net cost of operations after government funding and transfers $266,824 $(95,548)
Change due to tangible capital assets    
Acquisition of tangible capital assets 170,509 142,577
Amortization of tangible capital assets (211,225) (188,558)
Total change due to tangible capital assets (40,716) (45,981)
Net increase (decrease) in departmental net debt 226,108 (141,529)  
Departmental net debt beginning of year 420,398 561,927  
Departmental net debt end of year 646,506 $420,398  

Statement of Cash Flows (unaudited)

For the Year Ended March 31
(in dollars)

  2015 2014

The accompanying notes form an integral part of these financial statements

Operating activities    
Net cost of operations before government funding and transfers $10,694,744 $9,890,032
Non-cash items    
Amortization of tangible capital assets (Note 8) (211,225) (188,558)
Services provided without charge by other government departments (1,258,079) (1,197,817)
Transition payments for implementing salary payments in arrears (Note 9) 195,419 -
Variations in statement of financial position    
Increase (decrease) in accounts receivable and advances 89,437 58,756
Decrease (increase) in accounts payable and accrued liabilities (102,429) (136,938)
Decrease (increase) in vacation pay and compensatory leave (62,464 (9,034)
Decrease (increase) in employee future benefits (113,108) 112,427
Cash used in operating activities 9,232,295 8,528,868
Capital investing activities    
Acquisitions of tangible capital assets 170,509 142,577
Acquisitions of tangible capital assets (Note 7) 170,509 142,577
Net cash provided by Government of Canada $9,402,804 $8,671,445

Notes to the Financial Statements (unaudited)

For the Year Ended March 31

1. Authority and objectives

The Civilian Review and Complaints Commission for the RCMP (CRCC) is a federal agency reporting to Parliament that receives and reviews public complaints about the conduct of members of the RCMP in the performance of any duty or function under the Royal Canadian Mounted Police Act (RCMP Act). The CRCC is entirely separate from and independent of the RCMP.

As a result of Order in Council P.C. 2014-1295, pursuant to subsections 87(1), (3) and (4) of the Enhancing Royal Canadian Mounted Police Accountability Act, which amended the RCMP Act, the Commission for Public Complaints Against the RCMP (former Commission) was replaced with the Civilian Review and Complaints Commission for the RCMP (new Commission), effective November 28, 2014.

The CRCC's mandate includes the responsibilities of the former Commission as well as new authorities to conduct joint complaint investigations, reviews and hearings with other law enforcement review bodies, and conduct reviews of specified activities.  The CRCC is also directed to provide enhanced reporting to provinces which contract for RCMP services, undertake research, conduct outreach efforts, and provide independent observers to investigations of serious incidents involving RCMP members.

All appropriations unexpended by the former Commission on November 28, 2014 were deemed to be appropriated for the new Commission.  All rights and property held and all obligations and liabilities of the former Commission were also deemed to be held by the new Commission.  Given this continuity between the former Commission and the new Commission, management has included results of the former Commission up to November 28, 2014 in its 2014-15 reporting.  For comparative purposes, 2013-14 results of the former Commission have also been included. 

The CRCC has two programs, Civilian review of RCMP members' conduct in the performance of their duties and Internal services.

2. Summary of significant accounting policies

These financial statements have been prepared using the government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards. Significant accounting policies are as follows:

(a) Parliamentary authorities

The CRCC is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the CRCC does not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and Departmental Net Financial Position and in the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the Statement of Operations, the Departmental Net Financial Position are the amounts reported in the future-oriented financial statements included in the 2014–2015 Report on Plans and Priorities.

(b) Net cash provided by Government

The CRCC operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the CRCC is deposited to the CRF and all cash disbursements made by the CRCC are paid from the CRF. The net cash provided by the Government is the difference between all cash receipts and all cash disbursements, including transactions between departments of the Government.

(c) Amount due from/to CRF

Amounts due from or to the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the CRCC is entitled to draw from the CRF without further authorities to discharge its liabilities.

(d) Revenues

Revenues are accounted for in the period in which the underlying transaction or event that gave rise to the revenue takes place.

Revenues that are non-respendable are not available to discharge the CRCC's liabilities. While the Chair is expected to maintain accounting control, he has no authority regarding the disposition of non-respendable revenues. As a result, non‑respendable revenues are considered to be earned on behalf of the Government of Canada and are therefore presented in reduction of the entity's gross revenues.

(e) Expenses

Expenses are recorded on the accrual basis:

  • Vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment.
  • Services provided without charge by other government departments for accommodation and employer contributions to the health and dental insurance plans are recorded as operating expenses at their estimated cost.

(f) Employee future benefits

Pension benefits: Eligible employees participate in the Public Service Pension Plan, a multiemployer pension plan administered by the Government of Canada. The CRCC's contributions to the plan are charged to expenses in the year incurred and represent the CRCC's total obligation to the plan. The CRCC's responsibility with regard to the plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

Severance benefits: Employees entitled to severance benefits under labour contracts or conditions of employment earn these benefits as services necessary to earn them are rendered. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(g) Accounts receivable and advances

Accounts receivables are stated at the lower of cost and net recoverable value; a valuation allowance is recorded for receivables where recovery is considered uncertain.

(h) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $10,000 or more are recorded at their acquisition cost. The CRCC does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian reserves and museum collections. Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:

Asset Class Amortization Period
Computer hardware 4 Years
Computer software 3-5 Years
Leasehold improvements Lesser of the remaining term of the lease or useful life of improvement
Other equipment, including furniture 5 Years

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

(i) Measurement uncertainty

The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee future benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary authorities

The CRCC receives most of its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, the CRCC has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year authorities used:

  2015
(in dollars)
2014
(in dollars)
Net cost of operations before government funding and transfers $10,696,744 $9,890,032
Adjustments for items affecting net cost of operations but not affecting authorities:    
Amortization of tangible capital assets (Note 8) (211,225) (188,558)
Services provided without charge by other government departments (Note 7) (1,258,079) (1,197,817)
Decrease (increase) in vacation pay and compensatory leave (62,464) (9,034)
Decrease (increase) in employee future benefits (113,108) 112,428
Refund of prior year expenditures 63,461 5,516
Adjustments to previous years' payables at year-end 120,714 34,691
Total items affecting net cost of operations but not affecting authorities (1,460,701) (1,242,775)
Adjustments for items not affecting net cost of operations but affecting authorities:    
Acquisitions of tangible capital assets (Note 7) 170,509 142,577
Transition payments for implementing salary payments in arrears 195,419 0
Total items not affecting net cost of operations but affecting authorities 365,928 142,577
Current year authorities used 9,599,971 8,789,834

(b) Authorities provided and used:

  2015
(in dollars)
2014
(in dollars)
Authorities provided:    
Program expenditures - Vote 65 9,294,310 9,937,640
Statutory amounts 881,039 831,317
  10,175,349 10,228,957
Less:    
Lapsed: Program expenditures (575,378) (1,439,123)
Current year authorities used $9,599,971 $8,789,834

4. Accounts payable and accrued liabilities

The following table presents details of the Commission's accounts payable and accrued liabilities:

  2015
(in dollars)
2014
(in dollars)
Accounts payable to other government departments and agencies $45,511 $194,337
Accounts payable to external parties 445,813 443,197
Total accounts payable 491,324 637,534
Accrued liabilities 300,478 51,839
Total accounts payable and accrued liabilities $791,802 $689,373

5. Employee future benefits

(a) Pension benefits

The CRCC's employees participate in the Public Service Pension Plan (the “Plan”), which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plans benefits and they are indexed to inflation.

Both the employees and the CRCC contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012, employee contributors have been divided into two groups – Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013.  Each group has a distinct contribution rate.

The 2014-2015 expense amounts to $584,501 ($590,923 in 2013-2014).  For Group 1 members, the expense represents approximately 1.6 times (1.7 times in 2013-2014) the employee contributions and, for Group 2 members, approximately 1.5 times (1.6 times in 2013-2014) the employee contributions.

The CRCC's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits

The CRCC provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities.

As part of collective agreement negotiations with certain employee groups, and changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees commencing in 2012. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation. Information about the severance benefits, measured as at March 31, is as follows:

  2015
(in dollars)
2014
(in dollars)
Accrued benefit obligation, beginning of year $264,972 $377,400
Expense for the year 249,906 19,857
Benefits paid during the year (136,798) (132,285)
Accrued benefit obligation, end of year $378,080 $264,972

6. Accounts receivable and advances

The following table presents details of accounts receivable and advances:

  2015
(in dollars)
2014
Restated
(Note 10)
(in dollars)
Receivables – Other government departments and agencies $178,295 $99,647
Receivables – External parties 10,489 0
Employee advances 800 500
Net accounts receivable 189,584 100,147

7. Tangible capital assets
(in dollars)

Cost (in dollars)
Capital asset class Opening balance
Acquisitions Adjustments Closing balance
Computer hardware $208,934 $21,412 - $230,346
Computer software 15,569 0 - 15,569
Other equipment including furniture 170,436 10,625 - 181,061
Leasehold improvements 674,638 138,472 - 813,110
Total $1,069,577 $170,509 - $1,240,086
Accumulated Amortization (in dollars)
Capital asset class Opening balance
Amortization Disposals & write-offs Closing balance
Computer hardware $42,516 $29,848 - $72,364
Computer software 12,456 3,113 - 15,569
Other equipment including furniture 124,212 29,480 - 153,692
Leasehold improvements 384,849 148,784 - 533,633
Total $564,033 $211,225 - $775,258
Net book value (in dollars)
Capital asset class 2015 2014
Computer hardware $157,982 $166,418
Computer software - 3,113
Other equipment including furniture 27,369 46,224
Leasehold improvements 279,477 289,789
Total $464,828 $505,544

8. Related party transactions

The CRCC is related as a result of common ownership to all government departments, agencies, and Crown corporations. The CRCC enters into transactions with these entities in the normal course of business and on normal trade terms. In addition, the CRCC has an agreement with Public Safety Canada related to the provision of finance, human resources, and information technology and management services. During the year, the CRCC received common services which were obtained without charge from other government departments as disclosed below.

  2015
(in dollars)
2014
(in dollars)
Accommodation $777,93 $768,023
Employer's contribution to the health and dental insurance plans 480,145 429,794
Total $1,258,079 $1,197,817

The Government has centralized some of its administrative activities for efficiency, cost‑effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General, are not included in the CRCC's Statement of Operations and Departmental Net Financial Position.

(b) Other transactions with related parties

  2014
(in dollars)
2013
(in dollars)

Expenses disclosed in (b) exclude common services provided without charge, which are already disclosed in (a).

Accounts receivable – Other government departments and agencies $178,295 $99,647
Accounts payable – Other government departments and agencies 45,511 194,337
Expenses – Other government departments and agencies $413,176 $630,764

9. Segmented information

Presentation by segment is based on the CRCC's program alignment architecture.   The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred and revenue generated for the main programs, by major object of expenses and by major type of revenues. The segment results for the period are as follows:

Expenses
Operating expenses Civilian review of RCMP members' conduct
2015
(in dollars)
Internal services
2015
(in dollars)
Total
2015
Total
2014
2014
(in dollars)
Salaries and employee benefits $4,803,154 $2,469,190 $7,272,344 6 435 298 $
Professional and special services 661,150 700,47 1,361,627 1 259 488
Accommodation 483,371 314,699 798,070 781 418
Repairs 163,445 146,295 309,740 280 521
Travel and relocation 105,046 52,031 157,077 219 680
Equipment 303,954 54,589 358,543 542 040
Communication 45,311 165,914 211,225 81 699
Utilities, material and supplies 48,625 44,076 92,701 58 314
Equipment rentals 41,038 31,508 72,546 35 657
Amortization 34,139 1,113 35,252 188 558
Information 19,917 5,702 25,619 7 359
Total operating expenses 6,709,150 3,985,594 10,694,744 9 890 032
Revenues
  Civilian review of RCMP members' conduct
2015
(in dollars)
Internal services
2015
(in dollars)
Total
2015
Total
2014
(in dollars)
Miscellaneous revenues - 18,525 18,525 7 359
Revenue earned on behalf of government - (18,525) (18,525) (7 359)
Total revenues  - -   -
Net cost of operations before government funding and transfers $6,709,150 $3,985,594 $10,694,744 $9,890,032
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